Executive Assistant to the CEO

Part time EA required for Adelaide based CEO of busy Canberra private psychology practice, approximately 15-20 hours per week.

At Northside Psychology we know our people count. Their determination, loyalty and dedication to delivering an exceptional service makes a difference. We have an extraordinary team and take our time to find the right people.

We reward our team members with competitive packages and a wide range of benefits to thank them for the invaluable contribution they make to the lives of others.

About Us:

Having opened in 2007, Northside Psychology is a large, well-established private psychology practice in strong demand with clinics in Belconnen and Gungahlin, Canberra. We boast a stable and cohesive team of excellent clinicians, ably supported by a strong and dedicated administrative team.

Our mission is to improve Quality of Life. We strive to be the leading psychology practice. We pride ourselves on having a family friendly, highly professional and supportive environment.

Our Values are Commitment, Connection, Abundance, Integrity and Gratitude.

About You:

As her Executive Assistant, you will anticipate the needs of your CEO. You can smooth the way for her to perform at her peak. You are a highly organized, mature, administrative professional. You are a bright, innovative, strategic thinker, and a proactive problem solver. You are confident to apply your sound judgement and initiative when faced with tasks. You are able to work independently and autonomously. You are flexible and agile, adaptive and calm, grounded and resilient. You have a positive attitude and the ability to laugh. Warm, approachable, diplomatic and assertive, you are a true team player.  You have integrity and want to make a difference in the world. You have a polished and professional presentation. 

Highly motivated with capacity to prioritise competing demands, you are able to think ahead and get things done. You have meticulous attention to detail. You are able to manage your CEO’s diary and email, and draft correspondence on her behalf. You are able to draft and proof documents, set meeting agendas, organise meetings and take the minutes. 

You enjoy proactively following up action items from meetings to ensure that deadlines are met. You have experience coordinating and liaising with multiple stakeholders, and enjoy using your excellent communication skills to provide regular updates to ensure everyone meets the agreed outcomes and expectations. You keep the CEO briefed on progress. 

You have exceptional time management skills, and are able to keep both yourself and your CEO on track. 

You are able to keep up with a fast pace, adapt to change and new business ideas, and relish creating organisation, structure and processes to manage these new developments. 

You have well developed Microsoft Office literacy, and have experience in a similar role, preferably within a professional practice setting. 

You are able to work part of the time with the CEO in Glen Osmond, and part of the time from your home. On occasion, you are able to travel with the CEO to Canberra. You are able to organise the travel and accommodation arrangements.

The Selection Criteria

Essential:

  • Highly motivated, organized, administrative professional with demonstrated initiative. 
  • Strategic thinker and proactive problem solver. 
  • Ability to work independently and autonomously. 
  • Experience setting meeting agendas, taking minutes and proactively following up action items from meetings to ensure that deadlines are met. 
  • Experience coordinating and liaising with multiple stakeholders, and providing regular updates to ensure everyone meets the agreed outcomes and expectations. 
  • Capacity to adapt to change and work well in a fast paced environment. 
  • Talent for creating organization, structure and processes with new developments.
  • Team player with highly developed people skills, warmth and diplomacy. 
  • Excellent time management. Able to prioritize competing demands to deliver on time.
  • Meticulous attention to detail. 
  • Capacity to draft, proof and manage documents and correspondence. 
  • Experience managing diaries.
  • Microsoft Office literacy.

Desirable:

  • Experience with Asana or similar software.
  • Experience in a similar role in an Allied Health Setting.

To Apply

To apply for the position please forward your CV including two referees and a cover letter addressing the selection criteria to our Business Manager iain.macleod@northsidepsychology.com.au.

Please contact Holly Kirwan (CEO) on 02 6255 3008 with any queries.

Applications that do not address selection criteria or are incomplete will not be considered.

Closing date: Suitably qualified and experienced applicants will be interviewed as applications are received. Only shortlisted applicants will be contacted. 

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To discuss any aspect of the role, please contact 02 6255 3008 / email holly.kirwan@northsidepsychology.com.au